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MEMORANDUM OF THE
SCRABBLE ASSOCIATION OF INDIA.
1. THE NAME OF THE SOCIETY
The name of the society
shall be the "SCRABBLE ASSOCIATION OF INDIA" and shall hereinafter be referred
to as the "Association ".
2. REGISTERED OFFICE OF THE SOCIETY
THE SOCIETY shall
have its registered office at No. E / 10, Saraswat Colony, Sitladevi Temple
Road, Mahim, Mumbai - 400 016.
3. AIMS AND OBJECTS
A. THE OBJECTS FOR WHICH THE
SOCIETY IS ESTABLISHED ARE :-
1. To function as the primary body
governing the game of Scrabble in India.
2. To promote the game of Scrabble
in India
3. To promote the game of Scrabble in schools, colleges and
institutions throughout India.
4. To endeavour to coordinate activities of
all clubs, associations and institutions promoting Scrabble and to maintain a
directory of such clubs, associations and institutions including the
players.
5. To strive to be the repository of the latest data and information
on the game.
6. To sponsor, if feasible, persons selected from India to
represent India in International tournaments that may be held in other
geographical locations anywhere in the world.
7. To be the final arbiter in
all cases concerning eligibility of the persons selected from India to represent
India in any International tournament.
8. To establish a website with a web
master to collect and maintain all possible information about the game in India
and abroad.
9. To evolve a rating system for the players and
tournaments.
10. To make available at cost through regional clubs and
Associations, books and periodicals, multi-media devices, etc. relating to
Scrabble.
11. To make India a suitable location for organizing and conducting
International Scrabble tournaments.
12. To provide a platform or colloquium
for all members of the Association to safeguard and to protect their interests,
welfare and status.
13. To address itself to all kinds of issues relating to
diffusion of knowledge and to promote esprit de corps and camaraderie among
members and others, and provide advisory services to Members.
14. To
organize, conduct, regulate, promote tournaments, exhibition matches and
coaching programmes.
15. To train persons to become competent word judges to
adjudicate at Scrabble tournaments and events.
16. To make, adopt, vary,
register rules, regulations, bye laws and conditions for the utilization and /
or development of the Association for the promotion of activities beneficial to
the attainment of its objects.
17. To collect funds / raise loans from members or other
individuals or organizations on such terms and conditions as decided by the
Executive Committee from time to time for the purpose of the Association and to
employ them in such manner as may be necessary for attaining the objects of the
Association.
18. To coordinate with various other organizations Governmental /
Quasi-Governmental / Private, individuals, firms or associations in any part of
the world to achieve any or all the foregoing objects, without losing the
individuality of the Association.
19. To disseminate its views to the general
public through advertising, educating, and spreading knowledge, by publication
of books and conducting lectures, seminars and conferences, involving mass media
and the like, and thus evolve public opinion on matters and interests that would
appeal to the common people in the game of Scrabble.
20. To evolve strategies
and do all such acts, as would be incidental or conducive for the achievement of
the goals of the Association.
B. OBJECTS INCIDENTAL AND ANCILLARY TO THE ATTAINMENT OF THE
MAIN OBJECTS ARE :-
1. To liaise, co-ordinate, support and supplement
the Government agencies, public institutions, voluntary organizations and other
agencies in the promotion of Scrabble.
2. To make such representation as may
be found necessary to the Union Government, State Government, local and public
bodies, etc. in all matters considering the welfare of its members.
3. To
nominate on behalf of the Association, delegates, advisors and other persons
competent to advance the interests of the Association and to represent the
Association.
4. Subject to the provisions contained in Section11(5) and
Section13(1) (d) of The Income Tax Act, 1961 and the relevant provisions
contained under the Societies Registration Act, 1860 and the relevant rules and
circulars framed under the above acts from time to time, the Association shall
have the powers :-
(a) To acquire by purchase, lease, exchange, hire or
otherwise, lands, buildings, superstructure and property of any tenure, or any
interest / right in the same, with the permission of the appropriate
authorities.
(b) To lease, mortgage, sell, exchange and hypothecate the
properties of the Association.
(c) To accept gifts of properties, movable and
immovable and donations in cash or kind and obtain grants of lands, buildings
and other gifts from any Government, Quasi-Government Corporations, or bodies
and / or any Municipal and Local bodies in India or Foreign countries.
(d) To
hold and administer the properties movable or immovable in any manner it may
deem fit for the promotion of the objects of the Association.
(e) To invest
the funds of the Association in the name of the "Scrabble Association of India"
and to vary or realize such investment as they may deem fit from time to
time.
5. To open and operate any bank accounts of any description with any
nationalized or State banks or scheduled banks in the name of the Association
and to operate the same by a minimum of two persons, from the Executive
Committee, as may be decided upon by the Executive Committee from time to time.
6. To draw, make, accept, discount, endorse, negotiate, execute and issue
any bill of exchange, promissory note, cheques or other negotiable /
transferable or other instruments which the Association may deem necessary or
proper in accordance with the objects of the Association.
7. To do or cause
to be done all such acts, deeds and things as shall be beneficial to the welfare
of its members requiring assistance of the Association provided such acts, deeds
and things are not contrary to, or inconsistent with the spirit and principles
of the law under which the Association has been organized and registered.
8.
To acquire either wholly or in part and publish publications, newspapers,
magazines, pamphlets, journals, reviews, pictorials, annual journals,
supplements, books and circular, interact / tie up with libraries and such other
organizations / entities, all in furtherance of the above objects.
9. OTHER
ACTIVITIES OF THE ASSOCIATION :
a. The Association in furtherance of any of
the objects above, may take appropriate action from time to time.
b. The
Association may enter into contracts or agreements with persons, whom the
Association may think fit for implementing the objects of the Association.
c. The Association shall be entitled to retain or from time to time employ
staff, professionals, technical personnel, advisors, etc. and pay for their
services, such as fee, salary, remuneration or honorarium as the Executive
Committee of the Association considers expedient.
d. The Association shall be
entitled to open and close branch offices at such times and places as the
general body may from time to time determine, to carry on its activities.
e.
The Executive Committee may in its discretion pay such honorarium including
expenses to any member of the Association for any services rendered by
him.
f. The Association shall be entitled to do and cause to be done all such
lawful things as are in accordance with the spirit and principles of the objects
of the Association or which are conducive to the pursuit and attainment of the
aims and objects of the Association.
g. All the incomes, earnings, movable
or immovable properties of the Association shall be solely utilized and applied
towards the promotion of its aims and objects only as set forth in the
Memorandum of Association and no portion thereof shall be paid or transferred
directly or indirectly by way of dividends, bonus, profit or in any manner
whatsoever, to the present or past members of the Association or to any person
claiming through any one or more of the present or past members. No member of
the Association shall have any claim on any movable or immovable properties of
the Association or make any profit, whatsoever, by virtue of his or her
membership.
4. THE EXECUTIVE COMMITTEE
The names, addresses,
occupation and designation of the present members of the Executive Committee to
whom the management of the Association is entrusted as required under Section 2
of the Societies Registration Act, 1860, are as follows:
S.No. NAME & ADDRESS OCCUPATION DESIGNATION
1. DR.
BHUPENDRA DUTIA U.N. OFFICIAL PRESIDENT
B-5, TIRATH (RETD.)
34, LALLUBHAI
PACK ROAD NO. 2
ANDHERI (WEST)
MUMBAI - 400 058.
2. LENNIE D'SOUZA INTERIOR DESIGNER VICE-PRESIDENT
24, I ST
CROSS
WHEELER ROAD
COXTOWN (SINDHI COLONY)
BANGALORE - 560
005.
3. SAM JOSEPH BUSINESS SECRETARY
KAROTTUKOIKAL
NO.38/357
KARITHALA ROAD
COCHIN - 682 016.
4. RANGANATHAN CHAKRAVARTHY LAWYER JOINT SECRETARY
2/287, 3 RD
STREET
SRI RAM AVENUE
KOTTIVAKKOM
CHENNAI - 600 041.
5. AKSHAY BHANDARKAR MARKETING TREASURER
E/10, SARASWAT COLONY
EXECUTIVE
SITLADEVI TEMPLE ROAD
MAHIM
MUMBAI 400 016.
6. S.A. MUNAFF BUSINESS COMMITTEE
6-3, 579/1/2/3 MEMBER
MOGUL MASKAN APTS.
KHAITARABAD
HYDERABAD - 500 004.
7. UDAYAN GROVER STUDENT COMMITTEE
1, ARIHANT CLASSIC MEMBER
NANAK SOCIETY
SALUNKA VIHAR ROAD
KONDHWA
PUNE - 411 048.
5. DESIROUS PERSONS
We, the undersigned persons are desirous of
forming a society namely the "Scrabble Association
of India" under the
Societies Registration Act, 1860 in pursuance of this Memorandum of
Association of the Society.
RULES AND REGULATIONS
OF
THE SCRABBLE ASSOCIATION OF INDIA.
1. INTERPRETATION
In these regulations unless there is anything in the context,
repugnant or inconsistent therewith :
a. "Association " means the "SCRABBLE ASSOCIATION OF
INDIA".
b. "Members" shall include Patron members, Ordinary members,
Institution members, Associate members and Honorary members of the
Association.
c. "Executive Committee" means the Governing Body of the
Association constituted of Ordinary Members elected as Executive committee
Members by the General Body for the purpose of the management of the
Association.
d. "The Act" means the Societies Registration Act, 1860 (Central
Act 21 of 1860) or any statutory modification or re-enactment thereof.
e.
"The Rules" means the Societies Registration (Maharashtra) Rules, 1971 or any
statutory modification or any re-enactment thereof.
f. "Office Bearers" shall mean the President, Vice-President,
Secretary, Treasurer and Joint Secretary of the Association.
g. Anything referred to the "singular" shall include "plural" and
the "masculine" shall include the
"feminine".
h. "Year" shall mean the period from 1 st April to 31 st March
following.
i. Any term used herein shall have the meaning given to it in the
Act or the Rules.
j. "Membership Fees" shall mean the admission fees for membership
of the Association and
"Yearly Subscription" shall mean the regular yearly
subscription fixed as per rules.
2. THE GENERAL BODY
The General Body shall consist of all the Ordinary Members and the
authorized representative of each Institution Member of the Association. It
shall meet as often as necessary and at least once every year and review the
working of the ASSOCIATION.
The Annual General Body Meeting of the
General Body shall be held before the 30 th of June every year.
Not less than ten days notice shall be given in writing to every
member of the General Body for every meeting of the General Body.
On receipt of a request in writing signed by at least one-fourth
of the total number of members, giving reasons for holding additional meetings,
the Secretary shall convene such Extraordinary General Body Meetings within a
reasonable time not exceeding two months. The genuineness or the sufficiency of
the reason may be determined by the Executive Committee which shall be duly
intimated to the requisitionist who addresses the requisition.
The quorum for an Annual General Body meeting shall be 1/5 th of
the members eligible and the quorum for an Extra Ordinary General Body meeting
or Ordinary General Body shall be 1/5 th or 50 whichever is less. If there is no
quorum even after 1 hour of the scheduled time of the meeting, the meeting shall
stand adjourned to the same time and place next day. If for any reason the time
and / or venue has to be changed for the next day meeting, no further intimation
in that regard be given. It shall be the duty of members to ascertain the same
from the office of the Association. At an adjourned meeting, 30 minutes after
the time specified in the notice, the business intended for the original meeting
shall be disposed of irrespective of whether there is a quorum or not.
3. VOTING
a. All Ordinary Members and one authorized representative of each
type of Institutional Member shall have equal voting rights at the General Body
meetings of the ASSOCIATION.
b. Every member shall be entitled to vote for candidates standing
for the office of President, Vice President, Secretary, Joint Secretary,
Treasurer and Committee Members if any.
c. Members shall be entitled to vote only personally, at any
meeting of the General Body or the Executive Committee.
d. The mode of voting shall be determined by the Executive
Committee.
4. MINUTES
The Association shall cause minutes of all proceedings of meetings
of the General Body and of the Executive Committee to be entered in registers
kept for the purpose under the signature of the presiding officer.
Copy of the minutes of any meeting shall be issued to any member
of the Association on payment of Rs.15/- (Rupees Fifteen Only) inclusive of copy
and postal charges along with a written application.
The registers containing the minutes aforesaid and the books of
account of the Association shall be kept at the registered office of the
Association and shall during business hours be open for inspection by any member
free of charge.
5. MANAGEMENT AND GOVERNANCE :
The management of the affairs of the Association shall vest in the
Executive Committee which shall consist of :
a. President
b. Vice President
c. Secretary
d. Joint
Secretary
e. Treasurer
f. 2 Committee Members
In the case of
death of any member of the Executive Committee the remaining members of the said
Committee, shall be entitled to co-opt any Ordinary or Institutional member, to
fill up the vacant post and such member shall be entitled to function in that
capacity during the tenure of that Committee.
a. PRESIDENT
The President shall preside over all General Body and Executive
Committee meetings and such other meetings and serve as the
Chairperson.
b. VICE PRESIDENT
It shall be the duty of the Vice President to assist and cooperate
with the President in all matters. In the absence of the President the
Vice-President shall take up the duties of the President.
c. SECRETARY
The Secretary shall conduct all the work of the Association under
the guidance of the President and be the Chief Executive of the Association. He
shall also take help from and assign such work as he deems fit to the Joint
Secretary. The Association can sue and be sued in the name of the Secretary
unless otherwise specifically resolved by the Executive Committee.
d. JOINT SECRETARY
He shall assist the Secretary in the discharge of his duties and
shall carry out such duties as are assigned to him by the Secretary. In the
Secretary's absence, he shall deputise on all forums. In the Secretary's absence
the Association can sue and be sued in the name of the Joint Secretary unless
otherwise specifically resolved by the Executive Committee.
e. TREASURER
The Treasurer shall ensure maintenance of the prescribed accounts
and registers correctly and up to date. He shall ensure maintenance of receipts,
vouchers and other documents required by the rules as framed by the General
Body. He, along with the Secretary or the President, shall jointly operate the
bank accounts.
f. COMMITTEE MEMBERS
The Committee Members shall be assigned such tasks and duties as
determined by the Executive Committee
5. OFFICERS EMPOWERED TO GIVE DIRECTIONS
a. The Secretary, subject to the superintendence, guidance,
control and direction of and any limitations that may be imposed from time to
time by the Executive Committee shall give directions concerning the day to day
activities of the Association.
b. In the absence of the Secretary, either for a temporary period
or due to any vacancy in office or due to other contingency as is specifically
recorded by the Executive Committee in a resolution in this behalf, the powers
vested by this clause shall be exercised by the Joint Secretary.
c. The Executive Committee, in the absence of the Treasurer, may
nominate a member for a particular duration and may stipulate the subject matter
for which the nominated member may exercise the power.
6. MEMBERSHIP
There shall be the following classes of membership.
a. Patron
members, b. Ordinary members, c. Institution members, d. Associate members and
e. Honorary members.
a. Patron members :
The Executive Committee shall
have the power to invite any distinguished person as it thinks fit to become a
patron of the Association. A patron need not pay any membership fee. Patron
members will have no voting rights.
b. Ordinary members :
Any person who is a permanent resident of
India may apply in the prescribed application form for an ordinary membership.
The Executive Committee will consider the application and may either accept or
reject the same. A person will become an ordinary member on paying an admission
fees an amount of Rs.250/- (Rupees Two Hundred and Fifty only) and an annual
subscription fees of Rs.100/- (Rupees One Hundred only) along with the
application.
c. Institution members :
An Institution Member shall be a club,
association, company, firm or body of persons in public or private sector
including Governmental organizations with a written constitution and appropriate
registration. There shall be two types of Institution Members namely : -
i)
Those admitted on payment an amount of Rs.3,000/- (Rupees Three Thousand only)
and an annual subscription fees of Rs.400/- (Rupees Four Hundred only). Such
Institution Members shall have the right to nominate at a given time Five named
persons in the prescribed application.
ii) Those admitted on payment an amount of Rs.1,500/- (Rupees One
Thousand Five Hundred only) and an annual subscription fees of Rs.200/- (Rupees
Two Hundred only). Such Institution Members shall have the right to nominate at
a given time Two named persons in the prescribed application.
d. Associate Members
Any person Indian or foreign National who
is a not a permanent resident of India may apply in the prescribed application
form for an Associate membership. The Executive Committee will consider the
application and may either accept or reject the same. A person will become an
Associate member on paying an admission fee an amount of Rs.500/- (Rupees Five
Hundred Only) or $12.00 (Twelve Dollars Only) and an annual subscription fees of
Rs.200/- (Rupees Two Hundred Only) or $5.00 (Five Dollars Only) along with the
application. Associate members will have no voting rights.
e. Honorary members
The Executive Committee may invite persons of distinction to
become Honorary Members for a period of one year. However, such members are
exempted from paying any kind of fees or subscription. Honorary members will
have no voting rights.
Any individual / legal entity who is a permanent resident in INDIA
is only eligible to apply for Ordinary and Institutional membership. The minimum
age limit for an individual to become a member of the Association is 18 years.
In respect of minors desiring to play Scrabble under the auspices of the
Association their natural / legal guardians can apply for the membership and
thereafter the minor will be allowed to play Scrabble as a dependant member,
subject to the condition, that the natural / legal guardian shall be liable for
any loss or damage to the reputation or property of the Association and shall be
deemed to have indemnified the Association in this regard on becoming a member.
The Executive Committee of the Association shall maintain a list of members as
required by the Act.
7. RESTRICTIONS AND CONDITIONS FOR BECOMING A MEMBER
a. Every candidate for membership shall sign the appropriate
application (proposed by one and seconded by another member of the Association)
and file the form with the Association together with the admission and
subscription fees.
b. Such nominations are subject to the approval of the Executive
Committee.
c. The admission of Members shall be at the sole discretion of the
Executive Committee which shall have the right to reject any application for
membership without assigning any reason.
8. ADMISSION AND SUBSCRIPTION FEES
The members will pay such admission fees and subscription fees as
may be decided by the Association.
The admission or subscription fees once
paid will not be returned or refunded under any circumstances unless the
application is rejected. The General Body will have the powers to amend the
admission fees while the Executive Committee shall decide the amount of annual
subscription fees for each membership categories.
9. TERMINATION
Membership shall cease :
a. on a member tendering resignation in writing to the Executive
Committee subject to the same being accepted by the Executive Committee and on
such terms and conditions, if any, as the Executive Committee may deem fit to
impose.
b. if there is non payment of subscription fees for more than a
calendar year.
c. if a member is wound up or declared insolvent.
d. if a member acts in a manner that is unbecoming of a member of
the Association, and it is so decided by the Executive Committee, such member
shall be given an opportunity of being heard.
e. if a member is considered ineligible to continue as such by the
Executive Committee for any reason, such member shall be given an opportunity of
being heard.
f. on the death of the member.
g. In the event of furnishing of any incorrect information,
willful omission of any particulars in the application submitted by the Member,
the Executive Committee may cancel the membership, if already given.
10. DUTIES, RIGHTS, OBLIGATIONS AND PRIVILEGES OF MEMBERS
a. Members are expected to actively involve themselves in
achieving the objects of the Association. The members shall bring matters of
importance to the notice of the Executive Committee.
b. Members shall be entitled to all the rights and privileges and
be bound by all the obligations that are envisaged by these regulations and the
Act and the Rules.
c. Members will be entitled for concessions in entry fees,
boarding and lodging during any major tournament or event, to be fixed by the
Executive Committee.
d. Members will be entitled to receive newsletters of the
Association.
11. DUTIES AND POWERS OF THE EXECUTIVE COMMITTEE
a. The Executive Committee shall take decisions to further the
objectives of the Association mentioned in the Memorandum. The decisions of the
Executive Committee shall be binding on the Association unless set aside by the
General Body.
b. The Executive Committee shall be entitled to constitute from
among its members, one or more Sub-Committees for particular activities, such as
audit, organizing competitions, etc.
c. The Executive Committee shall have the power to conduct
tournaments / competitions / coaching programmes and decide on the quantum of
prize monies or medals or the like to awarded to the winners and other
participants.
d. The Executive Committee or any other sub-committee appointed by
the Executive Committee shall have the power to settle any dispute arising in
tournaments / competitions conducted by the Association.
e. The Executive Committee may constitute sub-committees for
discharging specific functions and the Secretary shall be an ex-officio member
of every such sub-committee.
f. The Executive Committee shall co-opt members to the Executive
Committee in case of death.
i. The Executive Committee shall have the power to fill up any
casual vacancies in the Executive Committee.
j. The Executive Committee shall be in charge of investments and
application of funds ;
k. The Executive Committee shall take up such other matters, as
the members may specify in the resolution passed in a general meeting in this
behalf ;
l. The Executive Committee shall be responsible for hiring and
payment for personnel, creating the infrastructure and other facilities and take
measures for putting the objectives and activities to work.
m. The Executive Committee shall apply funds being earmarked to
provide for the support to any deceased or disabled member.
n. The Executive Committee shall admit and decide on the extent of
contribution of the various classes of members. The policies, inter alia, may
amidst others to provide for limits on the membership and quantum of donations,
fix the due dates for payment of fees and may determine the manner of dealing
with arrears of payment including :
i. imposition of fine and penalty
;
ii. suspension of membership ;
iii. removal of member for persistent
default.
C. RESTRICTIONS ON POWERS OF EXECUTIVE COMMITTEE
The Executive Committee shall not, except with the consent of the
members through a special resolution (3/4 of the members present and voting)
passed at a General Body meeting :-
a. amalgamate the Association with any other body or institutions,
whether incorporated or not ;
b. liquidate the Association;
c. wind up
the affairs of the Association ;
d. dissolve the Association ;
e. dispose
of substantial assets of the Association exceeding Rs.50,000/- (Rupees Fifty
Thousand Only) in value;
f. borrow money in excess of the corpus and general
fund of the Association ;
g. such other matters as mentioned in a resolution
passed in a General Body meeting in this behalf.
10. PRESENTATION OF ANNUAL REPORT & AUDITED ACCOUNTS
The Secretary shall present the Annual Report and the Treasurer
shall present Audited Accounts of the Association before 30 th June every year
at the General Body meeting for approval by the General Body.
11. ELECTIONS
Elections to the Executive Committee shall be conducted every two
years before 30 th June. The term of the office of the members of the Executive
Committee shall be two years.
12. MEETINGS OF THE EXECUTIVE COMMITTEE
A meeting of the Executive Committee shall be held once in six
months or on such other occasions as may be deemed necessary by a majority of
the Executive Committee.
The quorum for a meeting of the Executive Committee shall be
three.
13. PREPARATION AND FILING OF RECORDS, DOCUMENTS ETC. WITH THE
REGISTRAR,
The Secretary and the President of the Association shall be
responsible for preparing and filing with the Registrar concerned, annual
reports or other statements which are specified in the Act and the
Rules.
14. PROVISION REGARDING AUDIT OF ACCOUNTS, SUPPLY OF DOCUMENTS,
INSPECTION ETC.
a. The financial year of the Association shall be from the 1st of
April to 31st March of the subsequent year. The General Body may alter the
financial year from time to time by a resolution passed in this
behalf.
b. The accounts of the Association for the financial year shall be
audited by a chartered accountant if statutorily required. The appointment of
the Chartered Accountant, remuneration thereof, and the subsequent discussion on
the audited report and resolutions, shall be as decided by the Executive
Committee.
c. The copies of the Memorandum, the rules and regulation, income
and expenditure account and Balance Sheets shall be supplied to the members,
free of cost.
d. The members shall, with the prior permission of the Secretary,
have the right to inspect, the Register of members, Minutes register of the
meetings of the General Body and Executive Committee and the Books of Accounts
of the Association kept at its Registered office, free of charge.
15. AMENDMENTS :
The rules and regulations may be repealed, altered, or amended by
a resolution at a General Body Meeting of the members provided that due notice
had been given for the same and a minimum of fifty members eligible to vote or
1/5 th of the total members of the General Body eligible to vote whichever is
lower, present at the meeting, vote for the same with 2/3 rd majority supporting
the motion.
16. DISSOLUTION
If upon winding up or dissolution of the Association there shall
remain, after satisfaction of all its debts and liabilities, any property or
assets whatsoever, the same shall vest with the Government or such other
charitable organizations as may be determined by the General Body.
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